GOVPH

|CITIZEN'S CHARTER

The office takes charge of both accounting and internal audit services of the Local Government Unit. It certifies the availability of the budgetary allotment to which LGU expenditures and obligations maybe charged.

A. PROCESSING OF CLAIMS/DISBURSEMENT VOUCHERS

A. PROCESSING OF CLAIMS/DISBURSEMENT VOUCHERS

PLEASE FOLLOW THE STEPS	REQUIREMENTS	TIME ALLOTMENT	OFFICER IN CHARGE
1. Submit duly signed and accompanied supporting documents for verification	(for cash advance only 1,2 and 3) For First Salary: 1. Obligation Request 2. Appointment 3. Oath of Office 4. Statement of Assets and Liabilities 5. Payroll For Reimbursement 1. Obligation Request 2. Purchase Request 3. Inspection and Acceptance Report 4. Sales Invoice/RER/OR For TEV: 1. Obligation Request 2. Travel Order 3. Appendix A & B 4. Certificate of Appearance 5.Official Receipt (for cash advance only 1,2 and 3) For First Salary: 1. Obligation Request 2. Appointment 3. Oath of Office 4. Statement of Assets and Liabilities 5. Payroll For Financial Assistance: 1. Obligation Request 2. Solicitation letter Approved Resolution 4. Certification of indigency	30 minutes (may vary depending on the volume of transactions)	Norman A. Roduta
2. Prepares the Disbursement Vouchers		5 minutes	Norman A. Roduta
3. Record the DV in the logbook and affix initial below the name of the Municipal Accountant		5 minutes	Norman A. Roduta
4. Forward the DV with complete documents of the Municipal Accountant		3 minutes	Norman A. Roduta
5. Municipal Accountant will affix her signature in Box - if supporting documents are complete and allotment obligation for the purpose indicated is proper		5 minutes (may vary the depending on the volume and validity of the transactions)	Carmen V. Isla
6. Proceed to the Treasury Office to forward duly certified DV		5 minutes (may vary depending on the volume of the transactions)	Norman A. Roduta

TOTAL RESPONSE TIME: 53 minutes, may vary depending on the volume of transactions

B. PREPARATION OF LIQUIDATION REPORT

B. PREPARATION OF LIQUIDATION REPORT

PLEASE FOLLOW THE STEPS	REQUIREMENTS	TIME ALLOTMENT	OFFICER IN CHARGE
1. Submit duly signed and accompanied supporting documents for verification/examination	For TEV’s 1. Travel Order 2. Appendix A & B 3. Certificate of Appearance 4. Plane/Bus tickets 5. Obligation request (if expenses exceeded the CA)	5 minutes	Office Concerned
2. Prepare the liquidation report in the logbook and have it affix signature. Forward the documents to the Municipal Accountant for review.		20 minutes	Marifel A. Alejandro
3. After the review by the Municipal Accountant forward to the Mayor’s Office for approval by the LCE - if approve give 3rd copy to employee concerned and have it duly received by him by affixing his signature to the receiving copy.		5 minutes	Marifel A. Alejandro

C. ISSUANCE OF ACCOUNTANT ADVICE

C. ISSUANCE OF ACCOUNTANT ADVICE

PLEASE FOLLOW THE STEPS	REQUIREMENTS	TIME ALLOTMENT	OFFICER IN CHARGE
1. Submit duly accomplished DV’s with duly signed checks while officer in charge will facilitate the preparation of Accountant’s Advice	Duly accomplished DV’s with duly signed checks	30 minutes	Leni P. Lungan
2. Check/examine the Accountant’s Advice against issued checks and have it affixed signature on the advice.		10 minutes	Carmen V. Isla
3. Forward the Accountant’s Advice to the Bank and get the 3rd copy duly stamped received		5 minutes	Norman A. Roduta

|CONTACT US

Carmen V. Isla
Municipal Accountant
Mobile Contact No.:
eMail:

: Published: 28 September 2018

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District 2, Benito Soliven, Isabela

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GOVPH

A. PROCESSING OF CLAIMS/DISBURSEMENT VOUCHERS